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Terms & Conditions

UPComingVC, here below the « EVENT »

This document sets out the terms and conditions between UPComingVC and you when you apply for, purchase a ticket or register for the Event organized by UPComingVC or participate in any survey of UPComingVC’s. By applying for, purchasing a ticket or registering for the EVENT or conference organized by UPComingVC or participating in a survey you are agreeing to comply with and be bound by these terms and conditions. You should read this document carefully.

UPComingVC reserves the right to change these terms and conditions at any time. Any amended terms and conditions will be posted on this website. Applicable from January 01, 2017.

CONFERENCE ORGANISER

UPComingVC is being organised by UPComingVC, a wholly Swiss-owned company, which is in the main business of organising venture capital and technology events and conferences and building event and conference related communities (online / offline).

DECLARATION OF CONSENT

I hereby give my consent for UPComingVC (and its subsidiaries) to collect, process and use my personal data for the purposes of processing the application for or the purchase of my ticket and for any other use to which I have consented, including the importation of contact information for which I have provided my explicit prior consent.

This information will be used for the purposes of processing participant selection and ticket sales and compiling participants lists which will be published on our websites and across any relevant online portals, websites or platforms, and circulated by email to our email database, which includes all past and current participants. It will also be used to improve our system for enhanced networking opportunities and tailored content. If you do not wish your name, photograph, country where based and company or school/university name to appear on the participants list please email hello@upcoming.vc.

APPLYING FOR THE EVENT AND PURCHASING TICKETS

I hereby give my consent for the mandatory and voluntary data collected from me in the course of my application or purchasing and or registering for tickets sold by UPComingVC (and/or other group companies). I further give my permission for my user account details to be stored. I acknowledge that I may provide UPComingVC a reasonable timeframe to remove my details at any time that I no longer wish them to be stored. I acknowledge and accept that my data will be used for commercial purposes in accordance with this Data Protection Policy and Declaration of Consent and will be retained and stored for this purpose. Should you wish your data to be removed you must request UPComingVC to do so in writing. Requests will be processed within a 30-day period. Requests can be emailed to hello@upcoming.vc.

ONLINE SURVEYS

I hereby give my consent for UPComingVC to store any voluntary information I may provide in the course of participating in an online survey. I acknowledge and accept that my data will be used for commercial purposes in accordance with this Data Protection Policy and Declaration of Consent and will be retained and stored for this purpose.

TICKET REGISTRATION

I hereby give my consent for UPComingVC to use for the purposes of processing complimentary or otherwise ticket registration the mandatory data and any voluntary data I provide when registering a complimentary admission ticket. I further give my consent for the voluntary data provided. I acknowledge and accept that my data will be used for commercial purposes in accordance with this Data Protection Policy and Declaration of Consent and will be retained and stored for this purpose.

YOUR IDENTIFICATION PASS

For security reasons please have at all times your Identification Pass visible on you.

TICKETS

You cannot resell a participant ticket (VCs, Startups, Challengers), as doing so will void the ticket and the ticket holder will not gain entry into the EVENT.

All tickets must be assigned to an attendee, and all attendee details must be 100% complete within 30 days of receipt of your ticket. For the avoidance of doubt, this includes name, job title, company name and a passport style photo. Ticket reassignment after this date is prohibited.

In certain cases free or subsidised tickets may be offered within 30 days of the EVENT start date. In these instances tickets must be assigned within 7 days of receipt of your ticket in accordance with the details provided in the above paragraph.

Our free and subsidised ticket offers sometimes include a processing fee. This fee is non-refundable in its entirety.

If you have secured a complimentary ticket but have already bought a ticket, you are not eligible for a refund.

ADD-ONS

All belongings / items (screens, laptops, cabling and other electronic equipment etc.) are not supplied by UPComingVC and must be brought by the participant (VC, Startup, Challenger). In case the participant has not brought any belonging / item, UPComingVC will not be in a position to lend any.

Participant must be on the watch for all their belongings / items. Participants must pay for any damages or losses caused to all belongings / items they brought. UPComingVC bears not liability for any damage caused to the belongings / items brought by the Participants. The belongings / items must be insured “all risk” by the participants, who will remain liable until the end of the EVENT. In case of disappearance of the belongings / items, UPComingVC bears no liability.

REFUND AND CANCELLATION POLICY

Your ticket remains the property of UPComingVC and is a personal revocable license, which may be withdrawn, and admission refused at any time with no refund.

In the unlikely event of cancellation of the EVENT, the liability of UPComingVC is limited to the share of paid registration fees that remains after credit card and payment processing fees have been incurred and deducted. If UPComingVC has to cancel the EVENT, our liability in the event of cancellation is limited to a full refund of the paid EVENT charge only.

It is strictly forbidden for any company, organisation or attendee to attempt to host or organise any event in conjunction with, contiguous to or purporting to be related to UPComingVC or its affiliates without the express prior permission and co-operation of UPComingVC. In the event of breach of these terms any tickets purchased will be rendered null and void. UPComingVC reserves their right to take such legal action including a claim for damages as may be appropriate.

The tickets purchased (including hotel rooms if applicable) are for your own personal use or that of your business only and may not be re-sold or transferred for commercial gain under any circumstances, including but not limited to use as part of any promotion or competition. Where there has been any re-sale or attempted re-sale of any tickets (or any other breach of this term), we reserve the right to cancel the relevant tickets with immediate effect.

We reserve the right to cancel any ticket purchase made by any person or body whom we reasonably believe to be associated with any ticket broker or tout.

UPComingVC reserves the right to refuse admission to the EVENT or conference for any behaviour, which it deems unacceptable, or for breach of the terms and conditions.

UPComingVC will not be responsible for any tickets that are lost or stolen. The unauthorised use of photographic and recording equipment at the EVENT and conferences is prohibited. You consent to film and sound recording as attendees at the EVENT.

UPComingVC and its subsidiaries will not be liable for any loss injury or damage to any person or property howsoever caused (save for death or personal injury as a result of UPComingVC’s negligence or for any other type of liability that cannot by law be excluded or limited.)

UPComingVC will not be liable for the granting of any visas that are required to attend the EVENT. In the event that an attendee’s visa is not granted tickets will not be refunded for the EVENT.

If an individual seeks a refund on any particular ticket that was purchased before another ticket was purchased, UPComingVC will not grant a full refund.

Name changes will be facilitated free of charge. No name changes will be facilitated 7 days prior to the commencement of the EVENT and the ticket price will be forfeited.

For questions about registration or assistance with any registration problems, please contact us at hello@upcoming.vc.

In the event that the purchaser is a consumer and to whom the European Directive on Consumer Rights (Directive 2011 / 83/ EU) applies, the consumer would be entitled to a cooling off period of fourteen days which would begin on the day the contract for distance selling was concluded.

Note that the entitlement to a cooling off period of fourteen days is specifically excluded under Article 16 of the European Directive on Consumer Rights (Directive 2011 / 83 / EU) in relation to the sale of hotel rooms.

If you have been selected to volunteer at the event but have already bought a ticket as a VC, Challenger or Startup, you are not eligible for a refund.

The EVENT charge depends upon the status of the participants (VCs, Challengers, Startups) and the status of the application (submitted, accepted). See table below for the details.


STATUS OF THE APPLICATION

STATUS OF THE PARTICIPANT

Submitted

« Form Submission Fee »

Accepted

« Balance »

Total

« Participation Fee »

VC

EUR 49

EUR 250

EUR 299

Challenger

EUR 19

EUR 20

EUR 39

Startup

EUR 49

EUR 110

EUR 159


Should a participant (VCs, Challengers, Startups) have applied and paid the « form submission fee » but has not paid the « balance » because his/her application was not accepted, in the event of cancellation of the EVENT, UPComingVC will only refund the « form submission fee ». Any participant cannot be refunded more that the charge he/her paid up to the cancellation event.


UPComingVC will not refund any travel or hotel costs associated with the cancellation of the EVENT.

COMPLAINTS

Complaints can be made to hello@upcoming.vc. UPComingVC will endeavor to resolve any customer complaints where reasonable.

EVENT CANCELLATION, POSTPONEMENT & SUBSTITUTION POLICY

UPComingVC is not responsible for any loss or damage as a result of a substitution, alteration, cancellation or postponement of the EVENT. UPComingVC shall assume no liability whatsoever in the circumstances that the EVENT is cancelled, rescheduled or postponed due to a fortuitous event, Act of God, unforeseen occurrence or any other event that renders performance of the EVENT impracticable, illegal or impossible. For purposes of this clause, a fortuitous event shall include, but not be limited to: war, fire, labour strike, extreme weather or other emergency.

Please note that while participants (VCs, Challengers, Startups) and topics are confirmed at the time of publishing, circumstances beyond the control of the organisers may necessitate substitutions, alterations or cancellations of the speakers and/or topics. As such, UPComingVC reserves the right to alter or modify the advertised participants and/or topics if necessary without any liability to you whatsoever. Any substitutions or alterations will be updated on our web page as soon as possible.

DELIVERY POLICY

Once a successful purchase transaction has been completed, tickets are delivered in electronic soft-copy via email to the email address nominated by the participant (purchaser). For some ticket types it may be necessary to complete required information – such as attendee name or tax identification number – before the tickets can be issued. The ticket acts as a receipt for the transaction and can be used to redeem entry at the EVENT listed on the ticket. A printed hard-copy ticket or an electronic soft-copy ticket detailing the reference number can be used to register at the EVENT. Swiss law governs these terms and conditions and any dispute is subject to the exclusive jurisdiction of the Swiss Courts.

GENERAL CLAUSES

UPComingVC shall be entitled to delegate the duties provision of its obligations under this Agreement.

No other terms shall apply to this Agreement and these terms contain the entire agreement and understanding between us in respect of all matters which are referred to herein and supersede any prior, written or oral agreement between us relating to such matters. You confirm that in agreeing to accept these terms you have not relied on any representation that is not expressly included herein and you agree that you shall have no remedy in respect of any misrepresentation which has not become a part of these terms. However, nothing in these terms purport to exclude liability for any fraudulent statement or act.

If any part of the terms herein shall be deemed unlawful, void or for any reason unenforceable then that provision shall be deemed to be severable from these terms and shall not affect the validity and enforceability of any of the remaining provisions of the terms.

You agree not to:

Use the website (or any part of it) for any illegal purpose and agree to use it in accordance with all relevant laws;

Upload or transmit through the website (i) any computer viruses, macro viruses, trojan horses, worms or anything else;

Use the website in a manner which (i) may cause the website to be interrupted, damaged, rendered less efficient or such designed to interfere with, interrupt or disrupt the normal operating procedures of a computer or (ii) any material which is defamatory, offensive, or of an obscene or menacing character, or that may cause annoyance, inconvenience or needless anxiety; (iii) that the effectiveness or functionality of the website is in any way impaired or (iv) violates or infringes the rights of any person, firm or company (including, but not limited to, rights of intellectual property, rights of confidentiality or rights of privacy) of the website;

Create or publish a hypertext link to any part of the website or attempt any unauthorised access to any part or component;

Copy or distribute any part of the website in any medium without our prior written consent; and

Alter or modify any part of the website other than as may be reasonably necessary to use the website for its intended use.

We reserve the right to –

Modify or withdraw, temporarily or permanently, the website (or any part of it) with or without notice to you.

Change these Terms from time to time. Your continued use of the website (or any part of it) following such change shall be subject to and including the changes made to the terms from time to time.

Monitor any activity and content associated with the website.

We may investigate any reported violation of these Terms to confirm that we shall not be liable to you or any third party for any modification to or withdrawal of the website; and/or deemed to be your acceptance of such change. It is your responsibility to check regularly to determine whether the Terms have been changed. If you do not agree to any change to the Terms then you must immediately stop using the website; and/ or complaints relating to the website and take any action that we deem appropriate (which may include, but is not limited to, issuing warnings, suspending, terminating or attaching conditions to your access and/or removing any materials from the website).

LIMITATION OF LIABILITY

Whilst we will use reasonable endeavours to verify the accuracy of any information we place on the website, we make no warranties, whether express or implied in relation to its accuracy.

The website is provided on an “as is” and “as available” basis for your information and personal use only without any representation or endorsement. Unless specified in separate terms and conditions relating to a particular product or service, we make no warranties of any kind, whether express or implied, in relation to the website, or products or services offered on the website whether by us or on our behalf (including free software downloads) including but not limited to, implied warranties of satisfactory quality, fitness for a particular purpose, non-infringement, compatibility, security, accuracy, condition or completeness, or any implied warranty arising from course of dealing or usage or trade You acknowledge that we cannot guarantee and therefore shall not be in any way responsible for the security or privacy of the website and any information provided to or taken from the website by you.

INDEMNITY

You agree to be fully responsible for (and fully indemnify us against) all claims, liability, damages, losses, costs and expenses, including legal fees, suffered by us and arising out of any breach of the terms by you or any other liabilities incurred by us arising out of your use of the website, or use by any other person accessing the website using your pc or internet access account.

INTELLECTUAL PROPERTY AND RIGHT TO USE

You acknowledge and agree that all copyright, trademarks and all other intellectual property rights in all material or content contained within the website shall remain at all times owned by us or our licensors. You are permitted to use this material only as expressly authorised by us.

We reserve all rights not expressly granted in and to the website and the content on the website.

ATTENDEES UNDER AGE 18

There is no obligation for the Attendees under the age of 18 to be accompanied by an adult chaperone up until the point of conference registration/accreditation collection.


The conference is not responsible for any requirements associated with travel to or from the conference location.

Many hotels require any guest under the age of 18 to be accompanied by an adult. Please check with individual airlines, booking agency, hotels and other agents of travel, as rules vary.

DATA PROTECTION

UPComingVC will treat your personal information in accordance with data protection legislation.

UPComingVC will use your information for administration, communication and research. To do this UPComingVC may share your information with our business partners. A list of all participants may be published and circulated at the EVENT. UPComingVC may transfer your information to a business partner that is located in the US, Europe or Asia. This partner certifies that it complies with the US – EU Privacy Shield. For more information about our data protection policy please contact hello@upcoming.vc.

PROGRAMME CHANGES

It may be necessary for reasons beyond our control to change the content and timing of the programme, the speakers, the VCs, the Startups, the Challengers, the date or the venue at any time prior to the event date.

TRAVELS

I acknowledge that UPComingVC will not provide transport or travel expenses to or from the EVENT. UPComingVC accepts no liability if a VC, a Startup, a Challenger is unable to attend the EVENT due to adverse weather conditions or any travel disruption. UPComingVC does not commit to making every effort to negotiate free parking for VC, a Startup, a Challenger at the venue.

ACCOMODATION

UPComingVC has not negotiated any partnership with hotels or any other type of accommodation. However, UPComingVC may provide Startups, Challengers and VCs with an indicative list of hotels and accommodation. UPComingVC bears no liability and responsibility for bookings and reservations/cancellations.

FILMING AND SOUND RECORDING

UPComingVC reserves the right to film, record or photograph any of the speakers, challengers, startups and VCs at the event for live broadcasting on social medias and post event purposes. All participants are advised that this may result in incidental inclusion of participants within any recording or photographs.

VOLUNTEERS

By agreeing to act as a volunteer at the EVENT, I acknowledge that:

  • I will receive no compensation for travel, accommodation etc.
  • There is no guarantee that I will be selected to be a volunteer at the EVENT.
  • If I violate any EVENT rule or fail to show up for an assigned shift, my accreditation can be removed and I will be denied access to the EVENT.
  • I attest to the truth of all statements made in my application.
  • The use of alcohol and/or controlled substances before or while on duty is strictly prohibited. Violation of this policy will result in immediate dismissal, removal of accreditation and removal from the EVENT grounds.
  • Selection as a volunteer grants permission to UPComingVC, or other group companies, to use the volunteer likeness, name, voice and words in television, radio, film, newspapers, magazines and other media, both during and anytime after the EVENT, and in any form, for advertising or communicating the purpose of the EVENT.
  • In the course of the EVENT I may be dealing with confidential information and I agree to keep such information in the strictest of confidence.
  • I have read and fully understood these terms and conditions.

USE OF PERSONAL DATA FOR ADVERTISING PURPOSES

UPComingVC will not share your address, e-mail address, credit card information or personal information to any third party without your permission. I hereby give my consent for UPComingVC (and subsidiaries) to store the following types of data as a profile for internal purposes:

  • Mandatory and voluntary data collected when applying for the EVENT and purchasing tickets.
  • Mandatory and voluntary data collected when registering a complimentary admission ticket as well as the date of the ticket registration.
  • Voluntary disclosures when participating in online surveys.
  • If I have opted-in to receive email communication about related events I give consent for UPComingVC or subsidiary companies to analyse and use the data for the purpose of targeted advertising communications to me on relevant topics and products in connection with UPComingVC or subsidiary events and promotions.
  • Data collected from any connected social media for which I have provided my explicit prior consent.
  • If I have provided my mobile telephone number I consent to UPComingVC or subsidiary companies to contact me by SMS in relation to events for which I am applying or purchasing a ticket or registering an expression of interest.
  • I furthermore consent to the mathematical and statistical analysis of my personal data for advertising purposes (scoring). However, my e-mail address may be used for advertising purposes only with my express consent.
  • I also give my consent for my data to be updated and supplemented with additional data.
  • Accordingly, I give my consent for UPComingVC (and subsidiaries) to collect data relating to me personally from public domain sources and to store these along with my personal data that are already under the control of UPComingVC (and subsidiaries). I give my consent for UPComingVC (and subsidiaries) to analyse this newly collected data together with the data already under their control and to use the same for the purpose of targeted advertising communications to me on relevant topics and products in connection with trade fairs and/or exhibitors of interest.
  • I furthermore consent to the imported contact data being used for the purposes of improving our system for enhanced networking opportunities and tailored content.
  • UPComingVC has free lifetime use of any image or video content created by attendees at UPComingVC (and any other events organised by UPComingVC).

PERSONAL INFORMATION

When personal information (e.g. name, e-mail address, work address, phone numbers and other contact information) is provided through the UPComingVC website or directly to us by e-mail you give consent to UPComingVC for:

Processing and administering your personal data to perform all necessary actions to give effect to your request or instructions

Retaining a record of incoming and outgoing communications (e.g. email) to process your personal data as outlined in this Privacy Statement.

UPCOMINGVC MAY ALSO COLLECT THE FOLLOWING INFORMATION ABOUT YOU

  • Information that you provide by filling in forms on our site.
  • Name and physical shipping, contact and payment addresses.
  • Email address and telephone numbers
  • Credit card, debit card or bank information.
  • Date of birth
  • Tax identification or VAT number (if applicable)
  • Social Media profiles, e.g. Facebook, Twitter, Linkedin
  • If you contact us we may keep a record of that correspondence.
  • Information we receive from credit reference and fraud detection agencies or other third parties we may use to verify your information. We may ask you to complete surveys for research purposes, although you do not have to respond to them.

RIGHT OF ACCESS

You have a right to be given a copy of any of your personal data held by UPComingVC in accordance with the Data Protection Acts subject to certain exceptions. Requests for a copy of your personal data can be emailed to hello@upcoming.vc.

RIGHT OF RECTIFICATION OR ERASURE

If UPComingVC holds incorrect information about you which was originally submitted by you through this website, you have the right to have the data amended. Further, you have the right to have any information you have sent to us via this website erased. To request your right to rectification and/or erasure please send your request to hello@upcoming.vc.

Requests should include:

Your name and address.

  • A description of the specific personal data you wish rectified.
  • Please note that UPComingVC is not required to rectify or erase your data where doing so would prevent you from meeting your contractual obligations to UPComingVC or where UPComingVC is required to process (including retaining) your personal data for a lawful purpose in accordance with the Data Protection Acts. In the event of any conflict between these terms and the provisions of the Data Protection Acts, the Data Protection Acts shall prevail.

SECURITY

The security of your Personal Information is important to us. However, no method of transmission over the Internet, or method of electronic storage, is 100% secure. Therefore, while we strive to use commercially acceptable means to protect your Personal Information, UPcomingVC cannot guarantee its absolute security and cannot accept any liability where the security of your Personal Information is compromised. The security of your personal information is important to us. When you enter sensitive information (such as credit card number) on our registration or order forms, we encrypt that information using secure socket layer technology (TLS/SSL).

CHANGES TO THIS POLICY

UPComingVC reserves the right to modify this Data Protection Policy and Declaration of Consent at any time. Any changes will be posted on our homepage and other places we deem appropriate so that you are aware of the changes.

FEEDBACK

Following the event, participants should expect to receive an email asking them to complete a feedback form online. We would ask this is completed and returned to us within seven days to allow UPComingVC to continue to improve and tailor future events more closely to your requirements.